Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for mentoring, member development, voluntary participation and accessible meetings; they do not constitute Rotary International or Australian Human Rights Commission endorsement of the named Member Mentoring Circles initiative or this locally designed delivery model.
Primary references consulted
Engage Emerging Leaders(Rotary International) Used for: Rotary encourages clubs to learn what inspires members, make useful introductions and check in as members find their place.; The guidance describes mentoring as an important connection and development opportunity rather than a substitute for member choice.
Deliver Continued Value(Rotary International) Used for: Rotary identifies mentoring, leadership development, skill-building and cross-generational connections as ways clubs can continue providing value.; Member needs change over time, so clubs should create more than one way for people to remain engaged.
Hosting accessible and inclusive online meetings and events(Australian Human Rights Commission) Used for: Online meetings should offer accessible materials, a contact for access requirements and an alternative dial-in route where needed.; Hosts should use plain language, actively manage participation and avoid assuming that access needs are visible.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Small mentoring circles of three to five new and experienced members,Monthly guided discussion and mutual support,Belonging, pathway awareness and trust as draft outcome intentions,Discussion prompts and a facilitator as the proposed starting resources
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
6 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Engage Emerging Leaders Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal. Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
Deliver Continued Value Supports: The 49 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Hosting accessible and inclusive online meetings and events Supports: Practical accessibility and inclusion safeguards for online and hybrid renewal meetings, consultations, learning and events. Does not establish: Accessibility conformance, the adjustments a person needs or the suitability of a particular platform, format, recording practice or meeting design.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The club must approve the facilitator role, privacy boundary, concern route and referral map before inviting personal disclosures.
Facilitators must not act as counsellors, complaint investigators, financial advisers or decision-makers outside their authorised club role.
Any notes retained beyond action and referral tracking require a stated purpose, minimum access, retention period and secure disposal arrangement.
Interclub circles require each participating club to agree responsibility for participant safety, complaints, privacy and follow-up.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
It helps knowledge, confidence and encouragement move between members instead of resting with a few people.
It may suit: Members seeking guidance or a new challenge, and the people offering practical support.
Could this work in our club?
Consider Member Mentoring Circles when members want guidance or a next challenge but the available pathways are hard to see.
Clubs with more people seeking guidance than the current pool of one-to-one mentors can reasonably support.
Members who would benefit from several perspectives across Rotary experience, service, leadership or community connections.
A 90-day trial with three facilitated conversations and a clear choice to continue, rematch or conclude.
Before you start
A short expression-of-interest process that asks what each person wants to explore, what experience they may offer and any access or scheduling needs.
A circle charter covering voluntary participation, privacy, respectful challenge, referral boundaries, contact expectations and an end date.
A facilitator brief and a small, current directory of club, district, Rotary learning, service and leadership pathways.
A private route for rematching, reporting a concern or ending participation without needing to explain the decision to the whole circle.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Member Mentoring Circles will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Mentoring Circle Charter
Set a safe, time-limited agreement before members begin sharing goals or experience.
