Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for asking members what they value, adapting engagement over time and minimising personal information; they do not constitute Rotary International or OAIC endorsement of the named Member Growth Conversations initiative or this locally designed delivery model.
Primary references consulted
Engage Emerging Leaders(Rotary International) Used for: Rotary encourages clubs to ask members what they want, learn what inspires them and take their ideas seriously.; The guidance recommends regular check-ins as members take on projects and leadership roles.
Deliver Continued Value(Rotary International) Used for: Rotary recognises that members' personal and professional lives evolve and that clubs need different ways to engage them over time.; The guidance asks clubs whether they provide the development, connections and mentoring opportunities members want and need.
Chapter 3: APP 3 Collection of Solicited Personal Information(Office of the Australian Information Commissioner) Used for: Personal information collection should be lawful, fair, proportionate and limited to what is reasonably necessary.; Sensitive information generally requires informed, voluntary, current and specific consent.
Candidate District material
No candidate local guide was used for this version. The current initiative identity and the attributed primary references remain separate.
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
6 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Engage Emerging Leaders Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal. Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
Deliver Continued Value Supports: The 49 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Chapter 3: APP 3 Collection of solicited personal information Supports: Data-minimisation, collection-purpose, proportionality and consent safeguards where the Privacy Act and APP 3 apply. Does not establish: Whether a particular Rotary club is an APP entity or whether a proposed renewal survey, diagnostic or member record is lawful in its actual circumstances.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The board must approve the purpose, facilitator boundaries, minimal record, referral routes and destruction or retention period before conversations begin.
Participation, every answer and every proposed action must be voluntary; no refusal may affect a member's standing, recognition or access to opportunities.
Conversation information must not be used for performance assessment, nominations, succession decisions, complaint investigation or profiling without a separate authorised process.
Facilitators must not provide health, legal, financial, employment or counselling advice and must use the approved referral route when such matters arise.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
It helps knowledge, confidence and encouragement move between members instead of resting with a few people.
It may suit: Members seeking guidance or a new challenge, and the people offering practical support.
Could this work in our club?
Consider Member Growth Conversations when members want guidance or a next challenge but the available pathways are hard to see.
Members whose interests, availability or life circumstances have changed since they joined or last chose a role.
A club that offers several ways to serve, learn or connect but relies too heavily on informal invitations reaching the same people.
A 30-minute voluntary conversation once or twice a year, followed by one agreed action within 30 days.
Before you start
A plain-language invitation explaining the purpose, voluntary nature, note-taking boundary, follow-up process and option to choose another facilitator or decline.
A current menu of real club, district and Rotary opportunities with honest information about time, cost, access, eligibility and available support.
Facilitators who can listen without selling roles, distinguish coaching from professional advice and refer concerns beyond their authority.
A minimum-data record that captures only the member's agreed next step, owner, date and any adjustment they want the action owner to know.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Member Growth Conversations will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Growth Conversation Invitation and Choices
Explain the conversation clearly and let the member choose how—or whether—to take part.
