E-090 · A 90-day try-out

A club plan for Project Innovation Brainstorm

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry
E-090 · Project Innovation Brainstorm
Theme
Theme 2: Engagement & Belonging · Subtheme 5: Member Roles & Purpose
Source material
Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for community-informed Rotary engagement, purposeful volunteer involvement and accessible participation; they are not an endorsement of the named Project Innovation Brainstorm initiative or this locally designed delivery model.

Primary references consulted

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

  • Club Playbook - Theme 2
    Candidate record 99 Ideas Marketplace Night provides the related concept of members pitching and voting on service, social or culture ideas. It is not a literal current-title match and does not supply community-authority, challenge-evidence, contribution-use, accessibility, assessment, decision-boundary or response controls.

Theme 2 source-assurance wave

What has been checked

  • 3 current primary pages used by this guide were reopened on 9 August 2026.
  • 3 attributed source claim(s) were mapped to their bounded use in this initiative.
  • Candidate District material remains separate and does not establish this result.
See each source's scope and limit
  • Engaging Younger Professionals: Make Connections
    Supports: The 32 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
    Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
  • National Standards for Volunteer Involvement
    Supports: The 32 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
    Does not establish: The club's local need, legal position, capability, cost, safety, accessibility, suitability, likely effectiveness, authority to act or approval of the initiative.
  • Hosting accessible and inclusive in-person meetings and events
    Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
    Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.

What still needs a person to confirm

  • Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
  • Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
  • Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
  • Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
  • Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Project Innovation Brainstorm to connect members' strengths and interests with worthwhile roles that have clear boundaries.

2. Our 90-day try-out

What our club will do for Project Innovation Brainstorm
StepWhat we will doWho could lead itOur dateHow we will know it is done
1Define the challenge with the authorised partner or affected people, document what is known and uncertain and agree what the brainstorm can and cannot decide.Challenge sponsor and authorised community contactEight weeks before the sessionA community-grounded challenge brief
2Select participants and formats that bring relevant experience and varied perspectives without presenting attendance as representative of an entire community.Facilitator and access leadSix weeks before the sessionA purposeful and accessible participation plan
3Publish the challenge, contribution-use choices, conflicts, criteria and follow-up process and provide materials in advance through accessible routes.Session sponsorTwo weeks before the sessionAn informed invitation and preparation pack
4Facilitate divergent idea generation before structured testing, make assumptions visible and prevent immediate voting from becoming approval or silencing minority perspectives.Independent facilitatorDuring the sessionA varied idea set with visible assumptions
5Assess ideas with community authority, evidence, equity, feasibility, safety, access, cost, capacity and conflict criteria and identify explore, combine, redesign, defer or close outcomes.Authorised assessment groupWithin three weeksReasoned idea dispositions
6Respond to contributors, publish only approved aggregate outcomes and begin a bounded discovery or test only after the relevant partner and governance approvals.Challenge sponsorWithin four weeksA closed feedback loop and governed next steps

3. Checks before we start

Things our club needs to check
QuestionWhat it means for usWho will checkDone?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
The club labels internal ideation as community consultation or consent. — Record who participated and in what capacity and require authorised community engagement before an idea advances.
Seniority, confidence or fast voting narrows the idea set prematurely. — Use individual generation, small groups, structured rounds and criteria-based assessment after the session.
Sensitive, unsafe or impractical ideas are published before review. — Keep raw material internal, screen before sharing and publish only approved aggregate outcomes.
Contributors do not know how their ideas, names or materials will be used. — State contribution-use choices, attribution and recording before the session and obtain fresh permission for later stories or materials.
The club and authorised partner must approve the challenge brief, participation, contribution-use choices, assessment criteria and decision pathway before the session.
The brainstorm cannot establish community consent, approve expenditure, launch a project or authorise public claims.
Conflicts, culturally sensitive material, privacy, safeguarding, safety and specialist advice must move through their appropriate processes.
Contributors must receive a response and raw ideas or identities must not be published beyond the agreed purpose.

4. What changed?

What we will keep an eye on
What mattersWhere we are nowWhat we hope to seeHow we will checkWho
After 90 days, review Project Innovation Brainstorm. Look for roles being filled by choice, responsibilities being understood and useful work being completed without avoidable overload.
Challenge brief showing evidence, community authority, uncertainties and decision limits.
Participants contributing through varied formats without one role or voice dominating the record.
Every retained idea assessed and assigned a reasoned disposition by the published date.
No idea announced, funded or tested before the relevant partner and governance approvals.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

01

Project Innovation Challenge Brief

Frame a real challenge with community authority and visible decision limits.

Open supporting document
02

Accessible Brainstorm Session Plan

Generate and test ideas through fair and varied contribution methods.

Open supporting document
03

Idea Assessment and Feedback Record

Give every retained idea a transparent disposition and close the loop.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

01

Project brief

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

Open worksheet
02

Role card

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

Open worksheet
03

Outcome log

Use this worksheet to note where things stand and choose a few useful signs that will help the club decide what to do next.

Open worksheet