Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.
Where this idea came from
Playbook entry
E-104 · Family Service Weekend
Theme
Theme 2: Engagement & Belonging · Subtheme 6: Intergenerational & Life Stage Support
Source material
Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for Rotary participation, volunteer safety and accessible events; they are not an endorsement of the named Family Service Weekend initiative and do not verify a particular partner, site or activity.
Primary references consulted
Our Clubs(Rotary International) Used for: Rotary clubs bring people together to connect and take action in their communities.
Work health and safety duties(Safe Work Australia) Used for: Applicable safety duties must be understood for volunteer-run activities and work.
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Candidate record 59 Family Friendly Project Design, record 33 Rotarian Family Picnic and record 47 Member-Led Microprojects provide related family participation, social and manageable-project concepts. None is a literal current-title match or supplies partner authority, work design, safeguarding, caregiver, safety, weather, access, sign-off or closeout controls.
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Our Clubs Supports: The 21 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Volunteers - WHS duties Supports: The need to identify the organisation's actual WHS position and manage volunteer physical and psychological safety proportionately during renewal activity. Does not establish: Whether WHS law applies to a particular club, who holds a duty, which jurisdictional rule applies or whether a proposed control is sufficient.
Hosting accessible and inclusive in-person meetings and events Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The club and community partner must approve the outcome, site, roles, participant conditions, safety, safeguarding, access and closeout before invitation.
The project must confirm applicable insurance, work health and safety, screening, venue, food, transport and emergency requirements locally.
Adult caregiver responsibility and supervision must be explicit; the event is not childcare and participation is voluntary.
No public impact or community-benefit claim may be made without partner confirmation and appropriate permission.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Partner-Confirmed Weekend Project Brief
Define the useful outcome, authority, boundaries and evidence with the community partner.
