Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for Rotary community action, accessible video and controlled use of personal information; they are not an endorsement of the named Service Highlight Video Premiere initiative or authority for any project, person, asset or impact claim.
Primary references consulted
Our Clubs(Rotary International) Used for: Rotary clubs bring people together to connect and take action in their communities.
Requirements and Standards for Video and Audio(Australian Government Style Manual) Used for: Audio and video need accessible alternatives such as transcripts, captions and audio description where relevant.
Chapter 6: APP 6 Use or Disclosure of Personal Information(Office of the Australian Information Commissioner) Used for: Personal information should not be reused or disclosed beyond the understood purpose without an applicable basis.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Candidate record 75 Service in Action Reel provides the related annual service montage and celebration-premiere concept. It is not a literal current-title match and does not supply partner story authority, dignity, evidence, separate audience consent, rights, accessibility, review, correction, expiry or deletion controls.
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Our Clubs Supports: The 21 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Requirements and Standards for Video and Audio Supports: The 2 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
Chapter 6: APP 6 Use or Disclosure of Personal Information Supports: The 21 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Whether the Privacy Act or another duty applies to this club, whether consent is informed and valid, whether collection or publication is authorised, or whether the proposed safeguards are sufficient in the actual circumstances.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The club and community partners must approve the story, evidence, dignity, contributor, safeguarding, rights, accessibility, audience, correction, expiry and deletion controls.
Volunteering and partner participation do not authorise filming, interviews, internal screening, public release or later promotion.
Every music, footage, photograph, logo, archive, quotation and impact claim requires a traceable basis and permitted use.
The final cut and every later audience or channel require the recorded approvals and withdrawn or expired assets must be removed.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
It makes a wider range of contributions visible and strengthens the club's culture of appreciation.
It may suit: Members and volunteers whose contributions may be recognised, and the people nominating or celebrating them.
Could this work in our club?
Consider Service Highlight Video Premiere when valuable contributions are going unnoticed or recognition depends too heavily on the same informal networks.
A small number of projects with community-partner authority, documented outcomes and contributors who can choose interview, voice, text, image or no appearance.
An editor able to keep a source, consent, rights and expiry record for every clip, photograph, quote, logo, music track and impact claim.
A premiere with captions, transcript, audio-description decisions, content information, accessible venue or platform and separate internal and public release approvals.
Before you start
A story brief agreed with community partners covering purpose, outcomes, limits, voice, dignity, audiences, corrections, expiry and next relationship step.
Separate, specific permissions for participation, interview, voice, image, name, quotation, internal premiere, member-only sharing, public online use and later reuse.
A rights and evidence register for music, footage, photographs, logos, archives, translations, statistics, project outcomes and creator credits.
An accessibility and premiere plan covering captions, transcript, audio description, content information, venue or platform, recording, questions and withdrawal.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Service Highlight Video Premiere will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Service Video Story and Partner Agreement
Define the useful story, evidence, dignity limits and audience with partners.
