Use Alumni Mentoring Network to offer former members a respectful way to reconnect without assuming that they want to rejoin.
Where this idea came from
Playbook entry
E-133 · Alumni Mentoring Network
Theme
Theme 2: Engagement & Belonging · Subtheme 8: Past Member Re-Engagement
Source material
Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for useful introductions, mentoring, changing participation and minimum information collection; they are not an endorsement of the named Alumni Mentoring Network or authority for any mentor, mentee, match or advice.
Primary references consulted
Engage Emerging Leaders(Rotary International) Used for: Rotary encourages clubs to learn what inspires people, make useful introductions and check in as they take part.
Deliver Continued Value(Rotary International) Used for: Rotary identifies mentoring, skill-building and cross-generational connection as ways to provide value as people's circumstances evolve.
Chapter 3: APP 3 Collection of Solicited Personal Information(Office of the Australian Information Commissioner) Used for: Personal-information collection should be fair, proportionate and limited to what is reasonably necessary where the Australian Privacy Principles apply.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Candidate records 11 Member Mentoring Circles, 13 Skills Matchmaker Quiz, 54 Rotarian Speaker Exchange, 80 Where Are They Now Series and 81 Project-Only Participation for Alumni provide related mentoring, skill, alumni and flexible-participation concepts. None is a literal current-title match or supplies alumni contact, reciprocal choice, conflict, advice, rematch, concern or data-closeout controls.
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Engage Emerging Leaders Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal. Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
Deliver Continued Value Supports: The 49 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Chapter 3: APP 3 Collection of solicited personal information Supports: Data-minimisation, collection-purpose, proportionality and consent safeguards where the Privacy Act and APP 3 apply. Does not establish: Whether a particular Rotary club is an APP entity or whether a proposed renewal survey, diagnostic or member record is lawful in its actual circumstances.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The board must approve the network charter, contact basis, eligible goals, advice limits, conflicts, privacy, concerns, rematching and closeout.
Mentor participation cannot confer membership, employment, professional engagement, leadership authority or influence over appointments and assessment.
Both people must choose the match and may decline, rematch or stop without consequence.
Specialist advice, complaints, safeguarding and serious conflict must leave the mentoring pathway and be handled by an authorised person or service.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
It helps knowledge, confidence and encouragement move between members instead of resting with a few people.
It may suit: Former or less-connected members, and the club members reaching out to them.
Could this work in our club?
Consider Alumni Mentoring Network when past members may value news, friendship or a limited service opportunity but have not been offered a suitable route back.
A specific, time-bounded development goal that can be discussed without confidential club, beneficiary, employment, health, legal or financial information.
Mentors and mentees who choose the match, communication format, topics, frequency, support and finish date and can request a rematch or stop without penalty.
A network coordinator able to check conflicts, explain limits, respond to concerns and close contact details and notes after the relationship.
Before you start
A board-approved network charter covering purpose, eligibility, contact authority, reciprocal choice, conflicts, conduct, advice limits, privacy, concerns, rematching and closeout.
A current mentor expression-of-interest that collects only chosen expertise, boundaries, availability, access needs and contact permissions and states non-membership status clearly.
A mentee or project request describing one goal, desired support, communication needs and unsuitable pairings without requiring sensitive personal disclosure.
A written match agreement, named coordinator, private concern route, scheduled check-in, end date and process to delete working profiles, messages and notes.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Alumni Mentoring Network will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Alumni Mentoring Network Charter
Define a voluntary development network without creating professional or club authority.
