Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.
Where this idea came from
Playbook entry
E-139 · Rotary Reunion Event
Theme
Theme 2: Engagement & Belonging · Subtheme 8: Past Member Re-Engagement
Source material
Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for voluntary Rotary participation, relationship-centred reunion events, accessible event planning and image privacy; they are not an endorsement of the named Rotary Reunion Event or authority to contact, photograph, recruit or disclose information about any former member.
Primary references consulted
Rotary clubs(Rotary International) Used for: Rotary presents club participation as a choice and recognises that people may rejoin, change clubs or participate online as circumstances change.
Reunion of past members renews Rotary bonds(Rotary International / Rotary 360) Used for: A Rotary club case example describes a reunion as an opportunity to renew relationships with former members; it is an example rather than policy or approval for this initiative.
Posting photos and videos(Office of the Australian Information Commissioner) Used for: Images may be personal information and organisations should explain intended use and obtain appropriate consent before publishing them.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Candidate records 31 Monthly Club Social Nights and 79 Rotary Alumni Social Night provide related social and alumni-reconnection concepts. Neither is a literal current-title match or supplies contact authority, exclusion, accessibility, privacy, no-recruitment, complaint-transfer or data-closeout controls.
Theme 2 source-assurance wave
What has been checked
4 current primary pages used by this guide were reopened on 9 August 2026.
4 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Rotary clubs Supports: The 12 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Reunion of past members renews Rotary bonds Supports: The 1 attributed Theme 2 claim attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Hosting accessible and inclusive in-person meetings and events Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
Posting photos and videos Supports: Privacy-aware capture, publication, reuse and withdrawal controls for identifiable media used in renewal communications. Does not establish: That consent is valid, that publication is authorised or that every person depicted or every Rotary club is covered by the Privacy Act.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The board must approve the purpose, invitee scope, contact authority, exclusions, accessibility, image use, conduct, follow-up and no-recruitment boundary.
Past membership information does not by itself authorise contact, disclosure, photography or a public acknowledgement.
Attendance or warm conversation cannot be treated as interest in membership, service, donation or future contact.
Complaints, safeguarding matters and unresolved harm must be transferred to an authorised route and not handled as reunion facilitation.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Reunion Contact Authority and Exclusion Register
Show who may be invited, how contact is authorised and which boundaries must be applied before outreach.
