Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for belonging, image privacy, informed and reversible sharing choices and respectful authority over Indigenous cultural expressions and knowledge; they are not an endorsement of the named Rotary Through My Eyes Gallery or clearance for any image, person, place, story, artwork, community, cultural material or display channel.
Posting photos and videos(Office of the Australian Information Commissioner) Used for: Photos and videos may contain personal information and organisations should address notice, intended use and consent before publication.
AIATSIS Guide to applying the Code of Ethics(Australian Institute of Aboriginal and Torres Strait Islander Studies) Used for: Indigenous Cultural and Intellectual Property can include stories, designs, symbols, songs, photographs, artworks and other cultural expressions and knowledge requiring respectful authority and control.
Consent and sharing photos and videos(eSafety Commissioner) Used for: Consent to share images should be informed and freely given, and people should be able to change their mind and seek removal.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Candidate record 86 is a literal title match for Rotary Through My Eyes Gallery. It remains unofficial and does not supply the present selection, contributor, subject, child and vulnerable-person, accessibility, cultural authority, Indigenous Cultural and Intellectual Property, channel, correction, removal or retention controls.
Theme 2 source-assurance wave
What has been checked
4 current primary pages used by this guide were reopened on 9 August 2026.
4 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Enhancing Belonging and Engagement at Rotary Supports: Belonging, accessibility, respectful participation and equitable access principles for renewal and club experience. Does not establish: That a particular meeting model, membership pathway, leadership process or club culture is inclusive without testing with affected people.
Posting photos and videos Supports: Privacy-aware capture, publication, reuse and withdrawal controls for identifiable media used in renewal communications. Does not establish: That consent is valid, that publication is authorised or that every person depicted or every Rotary club is covered by the Privacy Act.
AIATSIS Guide to applying the Code of Ethics Supports: The 8 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
Consent and sharing photos and videos Supports: The 4 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Whether the Privacy Act or another duty applies to this club, whether consent is informed and valid, whether collection or publication is authorised, or whether the proposed safeguards are sufficient in the actual circumstances.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The board or delegated publisher must approve the curatorial brief, selection, rights and cultural-authority standard, access plan, channels, removal process and retention schedule.
A contributor's ownership or consent does not replace subject, parent or guardian, community, location, artwork, trademark or cultural authority where required.
Aboriginal and Torres Strait Islander cultural expressions and knowledge require the appropriate community and rights-holder authority, context and control.
No work may be displayed until caption, attribution, accessibility, licence, channel, expiry and practical removal decisions are complete.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
It helps more people feel known, valued and able to take part in ways that work for them.
It may suit: Members at the relevant stage of their club experience, including people who may not yet feel fully connected.
Could this work in our club?
Consider Rotary Through My Eyes Gallery when the club's identity is unclear, contested or expressed more strongly in words than in member experience.
A clearly curated question with transparent selection, varied contribution formats and a willingness to show complexity rather than only flattering images.
Contributors who choose what to submit, how they are named, the accompanying words, display channels, duration and withdrawal terms.
A club able to verify people, places, logos, artworks, cultural material, community authority, accessibility and image rights before any display.
Before you start
A curatorial brief defining the question, audience, selection, exclusions, contributor voice, accessibility, display channels, duration, removal, moderation and archive or deletion decision.
A contributor agreement covering creator and subject authority, caption, name, image editing, display, promotion, accessibility description, licence, withdrawal and contact preferences.
A rights and cultural-authority check for every identifiable person, child or vulnerable participant, location, artwork, logo, document, community activity and Indigenous Cultural and Intellectual Property element.
An accessible physical and digital display plan with meaningful text alternatives, readable captions, navigation, height and reach, lighting, seating, quiet access and a non-visual equivalent.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Rotary Through My Eyes Gallery will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Gallery Curatorial Brief and Selection Record
Choose contributions transparently for a defined question rather than promotional convenience.
