Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for belonging, image privacy, informed and reversible sharing choices and respectful authority over Indigenous cultural expressions and knowledge; they are not an endorsement of the named Rotary Through My Eyes Gallery or clearance for any image, person, place, story, artwork, community, cultural material or display channel.
Posting photos and videos(Office of the Australian Information Commissioner) Used for: Photos and videos may contain personal information and organisations should address notice, intended use and consent before publication.
AIATSIS Guide to applying the Code of Ethics(Australian Institute of Aboriginal and Torres Strait Islander Studies) Used for: Indigenous Cultural and Intellectual Property can include stories, designs, symbols, songs, photographs, artworks and other cultural expressions and knowledge requiring respectful authority and control.
Consent and sharing photos and videos(eSafety Commissioner) Used for: Consent to share images should be informed and freely given, and people should be able to change their mind and seek removal.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Candidate record 86 is a literal title match for Rotary Through My Eyes Gallery. It remains unofficial and does not supply the present selection, contributor, subject, child and vulnerable-person, accessibility, cultural authority, Indigenous Cultural and Intellectual Property, channel, correction, removal or retention controls.
Theme 2 source-assurance wave
What has been checked
4 current primary pages used by this guide were reopened on 9 August 2026.
4 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Enhancing Belonging and Engagement at Rotary Supports: Belonging, accessibility, respectful participation and equitable access principles for renewal and club experience. Does not establish: That a particular meeting model, membership pathway, leadership process or club culture is inclusive without testing with affected people.
Posting photos and videos Supports: Privacy-aware capture, publication, reuse and withdrawal controls for identifiable media used in renewal communications. Does not establish: That consent is valid, that publication is authorised or that every person depicted or every Rotary club is covered by the Privacy Act.
AIATSIS Guide to applying the Code of Ethics Supports: The 8 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
Consent and sharing photos and videos Supports: The 4 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Whether the Privacy Act or another duty applies to this club, whether consent is informed and valid, whether collection or publication is authorised, or whether the proposed safeguards are sufficient in the actual circumstances.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The board or delegated publisher must approve the curatorial brief, selection, rights and cultural-authority standard, access plan, channels, removal process and retention schedule.
A contributor's ownership or consent does not replace subject, parent or guardian, community, location, artwork, trademark or cultural authority where required.
Aboriginal and Torres Strait Islander cultural expressions and knowledge require the appropriate community and rights-holder authority, context and control.
No work may be displayed until caption, attribution, accessibility, licence, channel, expiry and practical removal decisions are complete.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
Why a club might use this
It helps more people feel known, valued and able to take part in ways that work for them.
It may suit: Members at the relevant stage of their club experience, including people who may not yet feel fully connected.
Use it when
Consider Rotary Through My Eyes Gallery when the club's identity is unclear, contested or expressed more strongly in words than in member experience.
A clearly curated question with transparent selection, varied contribution formats and a willingness to show complexity rather than only flattering images.
Contributors who choose what to submit, how they are named, the accompanying words, display channels, duration and withdrawal terms.
A club able to verify people, places, logos, artworks, cultural material, community authority, accessibility and image rights before any display.
Before the club starts
A curatorial brief defining the question, audience, selection, exclusions, contributor voice, accessibility, display channels, duration, removal, moderation and archive or deletion decision.
A contributor agreement covering creator and subject authority, caption, name, image editing, display, promotion, accessibility description, licence, withdrawal and contact preferences.
A rights and cultural-authority check for every identifiable person, child or vulnerable participant, location, artwork, logo, document, community activity and Indigenous Cultural and Intellectual Property element.
An accessible physical and digital display plan with meaningful text alternatives, readable captions, navigation, height and reach, lighting, seating, quiet access and a non-visual equivalent.
Capacity guide
Likely cost
Low to medium; allow for facilitation, accessible workshop materials and refreshments.
Lead time
Four to six weeks from story gathering to an agreed working charter.
People
Five to eight people representing different tenures, roles and participation patterns.
A useful club conversation
Questions worth asking
Does this contribution reveal something about a person or community that they have not freely chosen to make public?
Who created, appears in, owns, speaks through or holds cultural authority over this image and caption?
What will a person who cannot see the image—or cannot visit the display—be able to understand and contribute?
Common traps
Trying Rotary Through My Eyes Gallery when A photo contest based on visual polish, an image bank for unrestricted promotion, covert attendance record or public display of children, beneficiaries or bystanders without safeguards and authority.
Proceeding with Rotary Through My Eyes Gallery when Use of Aboriginal or Torres Strait Islander cultural expressions, ceremonies, designs, symbols, stories, artworks or knowledge without the appropriate community and rights-holder authority.
The physical or digital gallery is inaccessible or persists beyond agreed use. — Test equivalent access, map every display and derivative copy, publish an expiry date and assign a named owner for takedown, return and deletion.
A practical 90-day path
Three milestones for Rotary Through My Eyes Gallery
When
What the club does
Evidence to keep
Days 1–30: Agree the local design
Approve the gallery question, contributor groups, selection and exclusion method, rights and cultural-authority standard, access plan, channels, duration and removal owner. Invite contributions through accessible and trusted routes, explain that submission does not guarantee selection and offer image, text, audio or supported co-creation options.
A governed curatorial brief An equitable call for contributions
Days 31–60: Run and adjust the first version
Review each proposed work with the contributor for creator, subject, place, community and cultural authority, privacy, safeguarding, caption accuracy, editing and withdrawal terms. Select against the published brief, preserve contributor wording and context, document gaps and declined works and prepare meaningful descriptions and equivalent accessible formats.
A cleared contribution record A representative, rights-cleared gallery set
Days 61–90: Review the evidence and decide
Install or publish only in approved channels, check physical and digital access, keep contributor and subject contact details private and provide correction, concern and removal routes at the display. Respond to corrections and removals, report use to contributors, return or delete files and prints as agreed and review whose perspectives, access needs or authority were missing.
An accessible and controlled gallery A complete gallery and rights closeout
Fit it to the club you have
Small club
Use a small rotating display with fewer, well-supported contributions and a complete rights record; borrow exhibition equipment, not another club's content or consent.
Larger club
Use a transparent panel, segmented rights register, professional accessibility review and central publication and takedown control across venue, website, newsletter and social copies.
Regional or rural club
Protect identity in recognisable locations, consult the appropriate local cultural and community authorities and offer travelling, print, audio and offline viewing where connectivity and distance limit access.
Metropolitan, hybrid or online club
Provide keyboard navigation, responsive layouts, alt text, long descriptions and transcripts, limit downloads and metadata and ensure social crops and embeds retain caption, credit, consent and removal controls.
Learn, adapt and know when to stop
Evidence worth keeping
Selected works reflecting varied perspectives and formats, with selection limitations and missing voices stated openly.
Every displayed work carrying complete creator, subject, community, cultural-authority, licence, caption, access and expiry decisions.
Physical and digital access checks completed by people using different senses, devices, movement and communication methods.
Change course when
A contributor owns the photograph but not the right to expose subjects, community activity or cultural material. — Separate creator, subject, location, community and cultural authority and do not display until every necessary permission and safeguard is recorded.
Selection rewards polished promotional images and excludes less resourced voices. — Select against a public question and perspective criteria, offer supported and non-image formats and document gaps rather than equating quality with production value.
Captions or image editing change a contributor's meaning or dignity. — Preserve context, obtain approval for caption and edits, avoid decorative cropping of sensitive content and provide correction and removal routes.
How to put it into practice
Detailed implementation steps for Rotary Through My Eyes Gallery
Step
Action
Suggested owner
Timing
Evidence or output
1
Approve the gallery question, contributor groups, selection and exclusion method, rights and cultural-authority standard, access plan, channels, duration and removal owner.
Curator and club board sponsor
Ten weeks before display
A governed curatorial brief
2
Invite contributions through accessible and trusted routes, explain that submission does not guarantee selection and offer image, text, audio or supported co-creation options.
Community liaison and curator
Eight weeks before display
An equitable call for contributions
3
Review each proposed work with the contributor for creator, subject, place, community and cultural authority, privacy, safeguarding, caption accuracy, editing and withdrawal terms.
Rights checker, cultural adviser and contributor
Before selection
A cleared contribution record
4
Select against the published brief, preserve contributor wording and context, document gaps and declined works and prepare meaningful descriptions and equivalent accessible formats.
Curatorial panel and accessibility lead
Four weeks before display
A representative, rights-cleared gallery set
5
Install or publish only in approved channels, check physical and digital access, keep contributor and subject contact details private and provide correction, concern and removal routes at the display.
Exhibition and digital leads
Before opening
An accessible and controlled gallery
6
Respond to corrections and removals, report use to contributors, return or delete files and prints as agreed and review whose perspectives, access needs or authority were missing.
Curator and records owner
During display and within ten club days of close
A complete gallery and rights closeout
Controls and safeguards
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
A contributor owns the photograph but not the right to expose subjects, community activity or cultural material. — Separate creator, subject, location, community and cultural authority and do not display until every necessary permission and safeguard is recorded.
Selection rewards polished promotional images and excludes less resourced voices. — Select against a public question and perspective criteria, offer supported and non-image formats and document gaps rather than equating quality with production value.
Captions or image editing change a contributor's meaning or dignity. — Preserve context, obtain approval for caption and edits, avoid decorative cropping of sensitive content and provide correction and removal routes.
The physical or digital gallery is inaccessible or persists beyond agreed use. — Test equivalent access, map every display and derivative copy, publish an expiry date and assign a named owner for takedown, return and deletion.
The board or delegated publisher must approve the curatorial brief, selection, rights and cultural-authority standard, access plan, channels, removal process and retention schedule.
A contributor's ownership or consent does not replace subject, parent or guardian, community, location, artwork, trademark or cultural authority where required.
Aboriginal and Torres Strait Islander cultural expressions and knowledge require the appropriate community and rights-holder authority, context and control.
No work may be displayed until caption, attribution, accessibility, licence, channel, expiry and practical removal decisions are complete.
What to measure
After 90 days, review Rotary Through My Eyes Gallery. Look for members being able to describe the club's shared character and for agreed behaviours appearing consistently in meetings, service and decisions.
Selected works reflecting varied perspectives and formats, with selection limitations and missing voices stated openly.
Every displayed work carrying complete creator, subject, community, cultural-authority, licence, caption, access and expiry decisions.
Physical and digital access checks completed by people using different senses, devices, movement and communication methods.
Corrections and removals completed across every controlled copy within the published service standard and files closed at expiry.
Follow-up: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Rotary Through My Eyes Gallery will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Gallery Curatorial Brief and Selection Record
Choose contributions transparently for a defined question rather than promotional convenience.
