E-161 · A 90-day try-out

A club plan for Ideas Marketplace Night

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-161 · Ideas Marketplace Night
Theme: Theme 2: Engagement & Belonging · Subtheme 10: Feedback, Voice & Improvement
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for member-led improvement, accessible participation and transparent conflict-aware decisions; they are not an endorsement of the named Ideas Marketplace Night, any submitted idea or any authority to promise funding, partnership, approval or community representation.

Primary references consulted

Engage emerging leaders (Rotary International)
Used for: Rotary encourages clubs to ask members what they want, identify challenges and try relevant activities and projects rather than preserving routines by default.
Hosting accessible and inclusive in-person meetings and events (Australian Human Rights Commission)
Used for: Accessible events require inclusive invitations, adjustment routes, accessible venues, communications, media, materials, technology and alternative ways to participate.
Managing conflicts of interest (Australian Charities and Not-for-profits Commission)
Used for: Transparent decisions require identifying, recording and managing actual, potential and perceived conflicts through written disclosure, impartial decision-makers and documented action.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Direct connected-Drive inspection on 9 August 2026 confirmed candidate record 99 Ideas Marketplace Night: members pitch small service, social or culture ideas and use dot voting to prioritise. It is a literal current-title match, but the candidate does not supply challenge authority, evidence, contribution rights, accessibility, conflict, assessment, capacity, due-diligence, pilot or response controls.

Theme 2 source-assurance wave

What has been checked

3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Engage Emerging Leaders
Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal.
Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
Hosting accessible and inclusive in-person meetings and events
Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
Managing conflicts of interest
Supports: Conflict identification, disclosure, recording and impartial management principles for renewal decisions and resource allocation.
Does not establish: That a conflict exists, has been adequately managed or is governed by a particular law, constitution or policy in the club's circumstances.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club and any authorised partner must approve the challenge, evidence, contribution use, assessment, conflicts, capacity, decision pathway and pilot conditions before the event.
No vote, score, applause or panel recommendation creates funding, procurement, partnership, grant, project, public communication or Rotary approval.
Ideas involving children, vulnerable people, personal information, community stories, professional advice, fundraising, safety or regulated activity require the responsible specialist and formal process before any test.
The publicly writable candidate source remains unapproved and may be used only as attributed concept evidence under the recorded crosswalk.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Ideas Marketplace Night to give members a safe, visible route for ideas and concerns to lead to an answer or improvement.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Ideas Marketplace Night
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Confirm the challenge with the people affected, publish the evidence and limits and identify matters the club, partner or community authority must decide before any idea can proceed.	Challenge owner and authorised partner	Four to six weeks before the night	An approved challenge and authority brief
2	Invite short idea canvases and offer written, visual, paired and supported submission and presentation routes, with clear information about how contributions may be used and credited.	Participation and access lead	Weeks two and three	An accessible idea pool and contributor permissions
3	Screen submissions only for scope, safety, authority, obvious conflicts and support needs, help eligible contributors strengthen evidence and publish the assessment process before the event.	Screening team and governance contact	One week before the night	A screened idea set and support record
4	Run short pitches or displays followed by clarification and evidence questions, allow participant reactions as one input only and record conflicts and panel observations against the published criteria.	Neutral host and assessment panel	Marketplace night	A controlled assessment and participant-response record
5	Select no more ideas than the club can examine responsibly, document the reason and conditions, assign due diligence and give every contributor a respectful explore, hold, refer or decline response.	Board delegate and panel chair	Within ten days	An idea decision and response register
6	Complete partner, safety, legal, financial, privacy, access and governance checks before any bounded pilot, then report the decision, learning and ownership of any resulting material.	Pilot sponsor and responsible reviewers	Within 30 days and after the pilot	A pilot charter or documented close-out

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
Confirm venue, accessibility, safety, incident, cancellation and follow-up arrangements for the actual audience and setting.
Applause, dot voting or presentation confidence is mistaken for evidence or approval. — Treat audience reaction as one documented input, use published criteria and require independent due diligence and formal authority before a pilot.
A pitch appropriates a community problem, story or solution without partner authority. — Require challenge confirmation, contributor permissions and partner or community authority before the idea is displayed, selected or publicised.
Conflicts, supplier interests or personal benefits influence screening or selection. — Use written declarations, an interests register, recusal and impartial assessors, and record how each conflict was managed.
The club selects more ideas than it can investigate and contributors hear nothing. — Publish a capacity cap, require an owner for every selected idea and issue a reasoned response and close-out date for every submission.
The club and any authorised partner must approve the challenge, evidence, contribution use, assessment, conflicts, capacity, decision pathway and pilot conditions before the event.
No vote, score, applause or panel recommendation creates funding, procurement, partnership, grant, project, public communication or Rotary approval.
Ideas involving children, vulnerable people, personal information, community stories, professional advice, fundraising, safety or regulated activity require the responsible specialist and formal process before any test.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Ideas Marketplace Night. Look for representative participation, published themes, named actions and a report back on what changed, what did not and why.
Every idea links to an approved challenge, identifies the people affected and states evidence, authority, assumptions and the smallest safe test.
Every contributor receives an accessible, reasoned explore, hold, refer or decline response against the published criteria within the promised time.
Every selected idea has a due-diligence owner, conflict record, partner or community authority check, capacity limit and board decision before a pilot begins.
Unmanaged conflicts, implied funding promises, unauthorised community claims, inaccessible participation and pilots started by popularity alone remain at zero.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Marketplace Challenge and Authority Brief

Ground ideas in a verified need, responsible authority and honest club capacity.

Open supporting document

Accessible Idea Canvas

Help contributors present a comparable idea without requiring polished public speaking.

Open supporting document

Contribution Use and Presenter Agreement

Clarify voluntary participation, credit, reuse, recording and withdrawal choices.

Open supporting document

Conflict and Assessment Register

Apply published criteria consistently and make interests and recusal visible.

Open supporting document

Idea Decision and Contributor Response Register

Give every idea a reasoned outcome and a controlled next step.

Open supporting document

Bounded Pilot Charter

Prevent a selected idea from becoming an uncontrolled commitment.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Question set

Use this worksheet to hear what people experienced and decide what to change next.

Open worksheet

Response log

Use this worksheet to note where things stand and choose a few useful signs that will help the club decide what to do next.

Open worksheet