What could this idea change?
Long-term relationships are renewed, historical knowledge is preserved with consent and current participants can learn from prior cohorts.
M-T1-AN-11 · Theme 1
Alumni Reunion Events
Reunites a defined program cohort in a way that honours relationships and learning, updates permissions and avoids turning nostalgia into a captive fundraising audience.
Where this idea came from
- Playbook entry
- M-T1-AN-11 · Alumni Reunion Events
- Theme
- Theme 1: Attraction & Visibility · Subtheme AN: Alumni Networks
- Source material
- Existing checked Theme 1 guide
- Linked playbook entry
- M-T1-AN-11 · Alumni Reunion Events
Could this work in our club?
- Alumni from a specific program, year or place; former facilitators and authorised program hosts. Use when a cohort has a meaningful anniversary or expressed interest in reconnecting.
Before you start
- Contact data provenance, deceased-person handling and do-not-contact records reviewed.
- Accessible venue or hybrid option and realistic travel expectations.
- Separate choices for directory inclusion, photographs, stories and future contact.
At the end: Send consented materials within one week, record corrections immediately and archive only the approved historical material with a named custodian.
Before your club says yes
Does the idea fit?
Talk with the people it is meant to serve and check that the need is real.
Who can say yes?
Name the person or group that can approve the work, spending and any safety arrangements.
Are people protected?
Check privacy, consent and safety. Collect only the information you genuinely need.
Can everyone take part?
Check the language, format, place, technology and cost for barriers.
Are the facts and permissions right?
Check names, claims, images, quotations, partner references and Rotary branding.
How will we learn?
Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.
Worksheets for your club
Open them online, print them or change them to suit the way your club works.
Event and session plan
Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.
Open worksheetCommunications and content planner
Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.
Open worksheetWorkflow and minimum-data register
Use this worksheet to map each step and keep only the information the club genuinely needs.
Open worksheetFacilitation and conversation guide
Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.
Open worksheet