Rotary District 9510Membership HubLegendary Clubs PackageM-T1-CL-01

M-T1-CL-01 · A 90-day try-out

A club plan for Civic Leadership Dialogues

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry
M-T1-CL-01 · Civic Leadership Dialogues
Theme
Theme 1: Attraction & Visibility · Subtheme CL: Civic Leadership
Source material
Existing checked Theme 1 guide
Linked playbook entry
M-T1-CL-01 · Civic Leadership Dialogues

1. Is this worth trying here?

What we hope will change: Provides the controlled, civic-neutral destination for structured dialogue on a defined local issue, bringing evidence, lived experience and legitimate decision boundaries together so leaders and residents can identify useful options without Rotary claiming public authority.

2. Our 90-day try-out

What our club will do for Civic Leadership Dialogues
StepWhat we will doWho could lead itOur dateHow we will know it is done
1Co-frame one answerable civic question and publish what the dialogue can inform, recommend, refer or decide.Dialogue Sponsor and Authority Liaison
2Invite a balanced participant mix, record interests and brief every contributor on equal conditions.Stakeholder Curator
3Prepare neutral evidence, agenda, access supports, facilitation prompts and safety or disruption contingencies.Independent Lead Facilitator
4Facilitate the session, distinguishing fact, lived experience, interpretation, option, commitment and unresolved disagreement.Facilitation and Rapporteur Team
5Publish an accessible neutral record and transfer actions only to named organisations or people who accept responsibility and have authority.Record and Action Steward

3. Checks before we start

Things our club needs to check
QuestionWhat it means for usWho will checkDone?
Rotary must not endorse, oppose or privilege a candidate, party, faction or ballot position; speaking order, invitations, branding and summaries require viewpoint-neutral rationale.
Assess election-period subject matter, promotion and recordings for applicable authorisation, disclosure, venue and equal-access rules before release or reuse.
HIGH - partisan capture, exclusion, false authority, unsafe disclosure and unowned outcomes make neutrality and governance release-critical.

4. What changed?

What we will keep an eye on
What mattersWhere we are nowWhat we hope to seeHow we will checkWho
Participation across the intended affected and decision-relevant perspectives

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

01

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet
02

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet
03

Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

Open worksheet