M-T1-CL-04 · A 90-day try-out

A club plan for Civic Innovation Roundtable

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-CL-04 · Civic Innovation Roundtable
Theme: Theme 1: Attraction & Visibility · Subtheme CL: Civic Leadership
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-CL-04 · Civic Innovation Roundtable

1. Is this worth trying here?

What we hope will change: Brings problem owners, affected people and technical contributors together to test a specific civic challenge and shape one ethical, feasible experiment with an accountable host.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Civic Innovation Roundtable
Step	What we will do	Who could lead it
1	Validate the problem statement with affected people and the organisation holding operational authority.	Challenge Owner
2	Invite complementary perspectives and disclose selection, interests and decision boundaries.	Roundtable Curator
3	Facilitate problem exploration before ideation and document evidence gaps and non-negotiable safeguards.	Innovation Facilitator
4	Assess options against community value, feasibility, rights, accessibility, cost and unintended effects.	Assessment Panel
5	Assign one bounded next experiment or referral with authority, resources, stop rules and public reporting.	Experiment Sponsor

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Participation does not confer a contract, procurement advantage, ownership transfer or Rotary endorsement; state these boundaries before ideas are shared.
Do not pilot with personal data, vulnerable people or public infrastructure until the responsible authority completes legal, privacy, ethics and safety review.
HIGH - procurement conflicts, idea appropriation, unsafe experimentation and solution bias require explicit authority and ethics controls.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Affected people involved in problem and option assessment

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Implementation and budget plan

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

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Partnership and stakeholder map

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

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Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

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Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

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