M-T1-CP-03 · A 90-day try-out

A club plan for School Partnership Program

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-CP-03 · School Partnership Program
Theme: Theme 1: Attraction & Visibility · Subtheme CP: Community Presence
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-CP-03 · School Partnership Program

1. Is this worth trying here?

What we hope will change: Convert a school-defined learning, leadership or service need into a bounded, safeguarded pilot with explicit responsibilities and an honest continuation decision.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for School Partnership Program
Step	What we will do	Who could lead it
1	Listen to the authorised school liaison and document the need, student group, desired outcome, constraints and decision path.	Rotary Program Coordinator
2	Co-design one pilot module, separating educational or service value from Rotary promotion.	School Liaison and Module Lead
3	Complete safeguarding, presenter, access, site, data, materials, budget and agreement reviews.	Safeguarding and Governance Leads
4	Adapt materials, rehearse presenters, confirm school communications and test the incident and alternative-participation routes.	Learning and Access Lead
5	Deliver within the agreed scope and supervision model, documenting exceptions through the school's process.	Module Lead
6	Review the pilot against the agreed outcome and record continue, adapt, pause or close.	School Liaison

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Proceed only after the school and Rotary approval routes agree the need, module, supervision, data, resources and review point; otherwise redesign with the school, use a competent partner or decline.
School authority governs student contact, participation, imagery and communication; partner or parent permission never substitutes for the required school route.
Offer child-appropriate information and equivalent participation without demanding diagnosis details; ask what adjustment is required.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Delivery against the school-approved pilot scope and liaison assessment

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

School Partnership Proposal Template — club worksheet

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

Open worksheet

Leadership Workshop Outline — club worksheet

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

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Roles, roster and handover

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

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Implementation and budget plan

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

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