M-T1-CP-06 · A 90-day try-out

A club plan for Meet Rotary Information Night

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-CP-06 · Meet Rotary Information Night
Theme: Theme 1: Attraction & Visibility · Subtheme CP: Community Presence
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-CP-06 · Meet Rotary Information Night

1. Is this worth trying here?

What we hope will change: Give people considering deeper involvement a concise, candid orientation to Rotary's mission, local work, expectations and participation choices before they decide.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Meet Rotary Information Night
Step	What we will do	Who could lead it
1	Define the actively exploring audience, the questions the session will answer and the choices it will not pressure.	Session Coordinator
2	Build a concise orientation from current facts, two local examples and realistic participation expectations.	Content Lead
3	Configure venue or platform, registration, access adjustments, privacy notice and distinct response routes.	Operations Lead
4	Rehearse pacing, member stories, question deferral, private conversations and follow-up language.	Host/Facilitator
5	Deliver the orientation, protect conversation time and capture only the action each person explicitly requests.	Host/Facilitator
6	Answer deferred questions, fulfil invitations, honour no-contact choices and revise weak content.	Follow-Up Owner

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Proceed only if the club can state accurate expectations, answer within authority, provide distinct non-membership pathways and honour every follow-up choice; otherwise narrow, partner or defer.
Explain photography or recording before arrival and provide a practical no-image route; stories require specific channel approval.
Provide accessible invitation, arrival or platform information, slides, spoken content and a private question option.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Voluntary feedback on clarity and remaining questions

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Meet Rotary Event Guide — club worksheet

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Guest Invitation Template — club worksheet

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Presentation Slides Template — club worksheet

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet