M-T1-CP-07 · A 90-day try-out

A club plan for Community Service Roadshow

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-CP-07 · Community Service Roadshow
Theme: Theme 1: Attraction & Visibility · Subtheme CP: Community Presence
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-CP-07 · Community Service Roadshow

1. Is this worth trying here?

What we hope will change: Take a controlled service-impact story to defined groups at familiar venues, adapting the module and action route without fragmenting facts, brand or follow-up.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Community Service Roadshow
Step	What we will do	Who could lead it
1	Map why each proposed host matters, the audience reached and the single campaign outcome.	Roadshow Coordinator
2	Agree each stop's module, timing, venue conditions, promotion, roles and response route with the host.	Host Liaison
3	Freeze the campaign story, evidence, assets and change owner, then create only the approved local variations.	Content and Rights Owner
4	Rehearse the full kit, transport, setup, technology, accessibility, no-tech fallback and condition recording.	Logistics Custodian
5	Deliver the host-specific module, respect local authority and classify each requested action to its stop.	Stop Lead
6	Reconcile condition, incidents, changes, responses and host decisions across the route.	Campaign Follow-Up Owner

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Proceed only if every stop has a signed module, current controlled assets and an owned response route; drop an unready stop rather than weaken the campaign system.
Approve each host's name, mark, audience communication, images and public claims rather than assuming campaign-wide permission.
Test arrival, presentation, participation and alternate formats separately at every stop.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Confirmed stops delivered against their host briefs

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Roadshow Planning Checklist — club worksheet

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Presentation Template — club worksheet

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

Open worksheet

Display Design Guide — club worksheet

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet