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M-T1-CP-08 · Theme 1

Neighbourhood Outdoor Connection Event

Create a welcoming, place-based way for neighbours to meet, contribute or discuss one local matter through a bounded outdoor experience with a real next step.

Where this idea came from

Playbook entry
M-T1-CP-08 · Neighbourhood Outdoor Connection Event
Theme
Theme 1: Attraction & Visibility · Subtheme CP: Community Presence
Source material
Existing checked Theme 1 guide
Linked playbook entry
M-T1-CP-08 · Neighbourhood Outdoor Connection Event

What could this idea change?

People can connect around a small local purpose, participate without disclosing details and choose whether the relationship continues.

Could this work in our club?

  • Residents of one defined neighbourhood who are more likely to engage in an informal local setting. Use when the audience is genuinely neighbourhood-based and the selected site is familiar and authorised.

Before you start

  • Site authority, capacity, local need statement, weather threshold and site handback agreement.
  • Roster, induction, equipment, waste, first aid, emergency and safeguarding arrangements.
  • Accessible seating or participation, communication route and any required practical adjustments.
  • When CP-05 applies: food sourcing, allergens, temperature control, handwashing, fire/fuel, serving and cleaning evidence.

At the end: Close resident actions within the stated window, share any agreed local update through the same trusted routes, thank the site owner, complete incident and waste records, and repeat only if demand, capacity and improvement evidence justify a series.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

01

Event Planning Checklist — club worksheet

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet
02

Volunteer Roster — club worksheet

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

Open worksheet
03

Community Event Flyer — club worksheet

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet
04

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet