M-T1-CP-25 · A 90-day try-out

A club plan for Rotary Community Showcase

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-CP-25 · Rotary Community Showcase
Theme: Theme 1: Attraction & Visibility · Subtheme CP: Community Presence
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-CP-25 · Rotary Community Showcase

1. Is this worth trying here?

What we hope will change: Translate a set of current Rotary projects into one coherent, evidence-led public journey from community need through contribution and result to relevant action.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Community Showcase
Step	What we will do	Who could lead it
1	Approve the audience, purpose, site, story count and what the visitor should understand.	Showcase Curator
2	Select projects against relevance, evidence, currency and diversity of contribution, recording why each earns space.	Curatorial Group
3	Verify facts, limitations, partner roles, images, quotations and permissions, then lock each story unit.	Evidence and Rights Lead
4	Design and proof the visitor journey, install assets, brief ambassadors and test access, wayfinding and response routes.	Site and Production Lead
5	Host evidence-led conversations, distinguish contribution from impact and capture only chosen project actions.	Project Ambassadors
6	Fulfil actions, reconcile assets and permissions, thank partners and decide which controlled modules merit reuse.	Response and Closeout Owner

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Proceed only when every selected story, partner attribution, visual, ambassador and response route passes proof; remove a weak story or defer production rather than fill the space decoratively.
Obtain specific permission for identifiable people, quotations, personal stories and partner or beneficiary information.
Build access into venue, route, display height, type, contrast, captions, audio, companion formats and response channels.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Voluntary response and question themes about Rotary's current local role

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Showcase Planning Guide — club worksheet

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Project Display Template — club worksheet

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet