M-T1-CP-28 · A 90-day try-out

A club plan for Community Project Demonstration Day

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-CP-28 · Community Project Demonstration Day
Theme: Theme 1: Attraction & Visibility · Subtheme CP: Community Presence
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-CP-28 · Community Project Demonstration Day

1. Is this worth trying here?

What we hope will change: Make one service method tangible through an accurate, supervised and bounded demonstration that teaches how it contributes to a defined need.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Community Project Demonstration Day
Step	What we will do	Who could lead it
1	Select the project method and define the single observable learning objective and evidence boundary.	Subject-Matter Lead
2	Design the representative activity, exclusions, capacity, supervision, observation and accessible alternative.	Demonstration Designer
3	Approve the site, equipment, consumables, competency, barriers, PPE, emergency and insurance conditions.	Safety and Site Lead
4	Build explanatory content, configure the next-step route and rehearse the full demonstration, failure and recovery sequence.	Event Lead
5	Brief visitors, supervise within capacity, protect observation-only choices and stop immediately when a condition is breached.	Duty Demonstration Lead
6	Recover equipment and site, complete responses, correct technical content and decide whether learning value justified the burden.	Event Lead

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Proceed only if the exact activity, site, competence, equipment, participant limits and accessible alternative are approved; use CP-25 or CP-29 when safe participation cannot be demonstrated.
Obtain specific imagery, story, partner-mark and public-project-claim permission; participation is not publicity consent.
Explain physical, sensory, cognitive, age, equipment and supervision conditions and provide an equivalent observation or learning route.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Voluntary learning check or accurate explanation of the method

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Demonstration Event Checklist — club worksheet

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

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Roles, roster and handover

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

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Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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