M-T1-DA-04 · A 90-day try-out

A club plan for Digital Project Showcase

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-DA-04 · Digital Project Showcase
Theme: Theme 1: Attraction & Visibility · Subtheme DA: Digital Attraction
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-DA-04 · Digital Project Showcase

1. Is this worth trying here?

What we hope will change: Presents each project through a comparable digital case - need, partners, Rotary contribution, evidence, current status and next action - so visitors can explore without promotional guesswork.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Digital Project Showcase
Step	What we will do	Who could lead it
1	Define user filters and a standard project record that prevents selective reporting.	Showcase Product Owner
2	Gather source evidence, partner attribution, media rights and current participation options from project owners.	Project Content Coordinator
3	Build responsive, keyboard-operable cases with plain-language summaries, alt text and accessible data visuals.	Digital Designer
4	Verify each case with project and partner authorities before publishing it.	Evidence Approver
5	Monitor actions and change cases to completed, paused or archived states as reality changes.	Portfolio Steward

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Do not publish a project without an update owner, evidence date, partner-approved attribution and a truthful current status.
Avoid identifiable beneficiary detail and collect only the contact data needed for the selected project action.
HIGH - stale status, unsupported impact, beneficiary privacy and platform abandonment can make a showcase misleading.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Project cases current within the review cycle

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

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Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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