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M-T1-DA-12 · Theme 1

Digital Volunteer Recruitment Platform

Matches people to current, capacity-tested volunteer roles through comparable listings, secure applications and visible placement status rather than a generic expression-of-interest pool.

Where this idea came from

Playbook entry
M-T1-DA-12 · Digital Volunteer Recruitment Platform
Theme
Theme 1: Attraction & Visibility · Subtheme DA: Digital Attraction
Source material
Existing checked Theme 1 guide
Linked playbook entry
M-T1-DA-12 · Digital Volunteer Recruitment Platform

What could this idea change?

People can find realistic roles that fit their availability and access needs, while projects receive screened applicants they can safely support.

Could this work in our club?

  • Prospective volunteers, project supervisors, community partners and club coordinators managing several opportunities. Use when the club or network manages enough active roles to justify a searchable service.

Before you start

  • A controlled role schema covering task, impact, location, time, access, age, skills, screening and capacity.
  • A privacy impact and safeguarding review for applicant, emergency, identity and screening information.
  • Platform security, accessibility, backup, export, incident response and closure requirements approved before procurement.

At the end: Give every applicant a status by the published date, send supervisors only necessary placement data and delete or re-permission records after the role and retention window close.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

01

Roles, roster and handover

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

Open worksheet
02

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet
03

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet