M-T1-MP-22 · A 90-day try-out

A club plan for Rotary Editorial Board Visits

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-MP-22 · Rotary Editorial Board Visits
Theme: Theme 1: Attraction & Visibility · Subtheme MP: Media & Public Relations
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-MP-22 · Rotary Editorial Board Visits

1. Is this worth trying here?

What we hope will change: Meet an outlet's senior editorial team to explain a significant community issue, supply credible sources and understand coverage needs without seeking editorial direction.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Editorial Board Visits
Step	What we will do	Who could lead it
1	Ask the outlet what question or evidence would make the visit useful.	Editorial relations lead
2	Select a small authorised delegation with relevant community expertise.	Club board sponsor
3	Prepare evidence, alternative perspectives and precise requests for clarification or attention.	Briefing writer
4	Conduct the visit respectfully and answer only within authority.	Delegation lead
5	Confirm any promised facts and record internal learning without claiming influence.	Secretary

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Never imply that Rotary expects a favourable editorial, endorsement or suppression of criticism.
Observe outlet rules for gifts, confidentiality, recording and attribution.
High — perceived lobbying, confidentiality breaches or boasting about influence can damage both outlet and Rotary integrity.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Outlet confirms the visit met its stated information need.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

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Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet