What could this idea change?
Local organisations receive prepared help while participants can compare service options and continue with the cause that fits them best.
M-T1-PC-15 · Theme 1
Rotary Volunteer Week
Creates a concentrated week in which people can sample well-designed volunteer roles across several causes, with common safety standards and a visible route to continue serving.
Where this idea came from
- Playbook entry
- M-T1-PC-15 · Rotary Volunteer Week
- Theme
- Theme 1: Attraction & Visibility · Subtheme PC: Public Campaigns
- Source material
- Existing checked Theme 1 guide
- Linked playbook entry
- M-T1-PC-15 · Rotary Volunteer Week
Could this work in our club?
- First-time volunteers, workplaces, families, alumni, community groups and experienced volunteers seeking a new cause. Use when host organisations have discrete tasks that add value and can be supervised safely.
Before you start
- Signed host permissions and briefs defining tasks, supervision, insurance, screening, tools, accessibility and cancellation.
- A central roster with capacity, skills, age and emergency fields limited to what each role needs.
- A volunteer code, induction pack, incident pathway and continuing-opportunity directory.
At the end: Thank volunteers and hosts within 72 hours, provide verified task outcomes within two weeks and make opt-in introductions only to the continuing roles each person selected.
Before your club says yes
Does the idea fit?
Talk with the people it is meant to serve and check that the need is real.
Who can say yes?
Name the person or group that can approve the work, spending and any safety arrangements.
Are people protected?
Check privacy, consent and safety. Collect only the information you genuinely need.
Can everyone take part?
Check the language, format, place, technology and cost for barriers.
Are the facts and permissions right?
Check names, claims, images, quotations, partner references and Rotary branding.
How will we learn?
Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.
Worksheets for your club
Open them online, print them or change them to suit the way your club works.
Event and session plan
Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.
Open worksheetRoles, roster and handover
Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.
Open worksheetCommunications and content planner
Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.
Open worksheetWorkflow and minimum-data register
Use this worksheet to map each step and keep only the information the club genuinely needs.
Open worksheet