M-T1-PS-03 · A 90-day try-out

A club plan for Impact Story Nights

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-03 · Impact Story Nights
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-03 · Impact Story Nights

1. Is this worth trying here?

What we hope will change: Creates an accessible evening where beneficiaries, partners and members explain local change through concise stories, evidence and moderated conversation.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Impact Story Nights
Step	What we will do	Who could lead it
1	Choose one community theme and invite speakers whose perspectives collectively show need, action, outcome and learning.	Program Curator
2	Brief speakers on time, boundaries, confidentiality, evidence and the option to decline any question.	Speaker Liaison
3	Confirm the accessible run sheet, venue operations, question route, recording decision and no-technology fallback.	Event Lead
4	Facilitate the night, distinguish verified facts from personal reflections and capture only approved actions.	Facilitator
5	Thank contributors, close enquiries and publish an approved synthesis without attributing comments beyond permission.	Follow-Up Coordinator

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Do not identify beneficiaries or recount trauma for effect; speakers control their own participation and boundaries.
State whether the event is recorded, how questions are handled and what Rotary can and cannot commit to.
Medium-high — live stories and questions can expose sensitive experiences; speaker welfare and moderation must be rehearsed.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Attendance from the intended community segments

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

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Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

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