M-T1-PS-06 · A 90-day try-out

A club plan for Project Photo Stories

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-06 · Project Photo Stories
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-06 · Project Photo Stories

1. Is this worth trying here?

What we hope will change: Uses a purposeful sequence of images and concise captions to show how a project moves from community need to responsible action and result.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Project Photo Stories
Step	What we will do	Who could lead it
1	Map the essential frames: context, need, safe action, collaboration, result and next opportunity.	Photo Story Lead
2	Brief the project team and photographer on consent signals, no-camera zones and operational safety.	Project Safety Lead
3	Capture candid but dignified images without interrupting service, staging hazards or exposing records.	Photographer
4	Select the minimum strong sequence, verify every caption and prepare alt text and image credits.	Picture Editor
5	Release approved versions for web, social, newsletter and display, then archive masters and permissions.	Communications Lead

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Do not identify children, people receiving sensitive services or private locations without the required informed permissions and safeguards.
Photographers follow the site's safety, hygiene, supervision and confidentiality rules and never ask people to repeat unsafe activity.
High where children or vulnerable participants are present; image consent and safe-site boundaries must be explicit.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Complete photo sequences cleared for use

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet