M-T1-PS-07 · A 90-day try-out

A club plan for Rotary Storytelling Workshops

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-07 · Rotary Storytelling Workshops
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-07 · Rotary Storytelling Workshops

1. Is this worth trying here?

What we hope will change: Brings project teams and community contributors together in a facilitated story lab that turns evidence and lived experience into usable, consented narratives.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Storytelling Workshops
Step	What we will do	Who could lead it
1	Set the workshop question, intended outputs and boundaries between private reflection and publishable material.	Workshop Sponsor
2	Invite a balanced group and explain that attendance does not grant Rotary publication rights.	Participant Liaison
3	Facilitate exercises on audience, human perspective, verified evidence, plain language and ethical calls to action.	Lead Facilitator
4	Develop a small number of draft stories and assign fact, rights, accessibility and partner reviews.	Story Lab Editor
5	Return drafts to contributors for approval, release only cleared versions and document workshop learning.	Publication Coordinator

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Never compel personal disclosure; provide fictional or project-based practice options and a private way to raise concerns.
Treat workshop notes as restricted working material until facts, consent, cultural protocols and third-party rights are cleared.
Medium-high — workshops can surface personal or community-sensitive material that is not automatically publishable.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Participants completing the agreed learning activities

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

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Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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