M-T1-PS-13 · A 90-day try-out

A club plan for Community Voices Series

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-13 · Community Voices Series
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-13 · Community Voices Series

1. Is this worth trying here?

What we hope will change: Publishes a deliberately varied series of community perspectives on a defined local issue, showing both shared priorities and legitimate differences.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Community Voices Series
Step	What we will do	Who could lead it
1	Define the question and recruit through multiple community channels, tracking representation gaps.	Community Engagement Lead
2	Offer interview, small-group, written and assisted participation options with clear privacy boundaries.	Access Coordinator
3	Gather perspectives using neutral prompts and record requests separately from publishable quotations.	Listener-Facilitator
4	Return quotations or summaries for participant approval and synthesise themes without manufacturing consensus.	Series Editor
5	Publish the agreed voices and explain what Rotary or another authorised body will do with the input.	Accountable Sponsor

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Do not treat one participant as speaking for a whole culture, neighbourhood or service-user group.
Protect anonymous and sensitive contributions, and use authorised referral routes rather than offering legal, clinical or crisis advice.
High — tokenism, confidentiality breaches or unfulfilled promises can deepen distrust among under-heard communities.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Participation across priority community segments

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

Open worksheet