M-T1-PS-19 · A 90-day try-out

A club plan for Rotary Podcast Network

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-19 · Rotary Podcast Network
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-19 · Rotary Podcast Network

1. Is this worth trying here?

What we hope will change: Creates shared editorial, technical and governance infrastructure through which several clubs or programs can publish distinct, reliable podcast feeds.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Podcast Network
Step	What we will do	Who could lead it
1	Confirm demand and define the network model, eligible shows, service levels and decision rights.	Network Sponsor
2	Agree governance and contribution terms with pilot clubs and appoint an independent editorial lead.	Partnership Lead
3	Build the shared technical stack, templates, training and release gate using two pilot episodes.	Technical Producer
4	Launch the feeds with clear show ownership, accessible companions and a central correction and complaint route.	Managing Editor
5	Review quality, participation, cost and incidents quarterly and suspend feeds that cannot meet the charter.	Network Governance Group

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Keep account, domain, feed and archive ownership documented so one volunteer or vendor cannot strand the network.
Apply common consent, rights, evidence, accessibility, complaint and safeguarding gates without controlling legitimate local editorial voice.
Critical — unclear editorial accountability or account ownership can spread one failure across every participating club.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Pilot shows meeting the network release standard

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Implementation and budget plan

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

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Partnership and stakeholder map

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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