M-T1-SP-01 · A 90-day try-out

A club plan for Local Government Partnership Program

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-SP-01 · Local Government Partnership Program
Theme: Theme 1: Attraction & Visibility · Subtheme SP: Strategic Partnerships
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-SP-01 · Local Government Partnership Program

1. Is this worth trying here?

What we hope will change: Build a dependable working relationship with council by converting one shared municipal priority into a bounded, jointly owned pilot.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Local Government Partnership Program
Step	What we will do	Who could lead it
1	Match current council-plan priorities to the club's proven capabilities.	Partnership lead
2	Confirm mandate, financial boundary and conflicts before any approach.	Board sponsor
3	Request an officer-level scoping meeting through the appropriate council channel.	Council liaison
4	Document a small pilot with roles, approvals, milestones and an exit point.	Joint working group
5	Review delivery evidence and decide whether to renew, expand or close.	Club secretary

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Maintain political neutrality and comply with council probity, gifts and recordkeeping expectations.
Do not imply council endorsement until an authorised officer approves the exact wording and marks.
High — council probity, political neutrality, authority and public-asset obligations require written controls.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Relevant council officer accepts a scoping meeting.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Partnership and stakeholder map

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet