M-T1-SP-09 · A 90-day try-out

A club plan for School Community Partnerships

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-SP-09 · School Community Partnerships
Theme: Theme 1: Attraction & Visibility · Subtheme SP: Strategic Partnerships
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-SP-09 · School Community Partnerships

1. Is this worth trying here?

What we hope will change: Support a school-defined community priority through a stable partnership that respects educational authority, child safety and family voice.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for School Community Partnerships
Step	What we will do	Who could lead it
1	Ask the school to define the priority, participants and educational boundaries.	School coordinator
2	Match Rotary resources to one attainable school outcome.	Youth service lead
3	Approve screening, supervision, communications and incident procedures.	Child-safety officers
4	Deliver within school protocols and obtain student feedback safely.	Session lead
5	Report outcomes to the school and agree continuation before the next term.	Partnership sponsor

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
No Rotarian has unsupervised student contact unless every legal and school requirement is satisfied.
Collect only necessary student information and keep it in school-approved systems and retention periods.
High — child safety, screening, consent and school authority are mandatory and jurisdiction-specific.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
School confirms the activity addresses its nominated priority.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Partnership and stakeholder map

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

Open worksheet

Roles, roster and handover

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

Open worksheet

Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

Open worksheet