What could this idea change?
Civic services gain trained community support for approved non-operational tasks without confusing authority during incidents.
M-T1-SP-14 · Theme 1
Civic Service Partnerships
Create a reliable support arrangement with civic-service organisations while keeping statutory, emergency and professional command roles unambiguous.
Where this idea came from
- Playbook entry
- M-T1-SP-14 · Civic Service Partnerships
- Theme
- Theme 1: Attraction & Visibility · Subtheme SP: Strategic Partnerships
- Source material
- Existing checked Theme 1 guide
- Linked playbook entry
- M-T1-SP-14 · Civic Service Partnerships
Could this work in our club?
- Emergency-service auxiliaries, libraries, neighbourhood safety groups, council services, service clubs and Rotary response coordinators. Use when a civic-service body has defined preparedness, education or logistics tasks for community partners.
Before you start
- An authorised agency contact and a written list of permitted and prohibited Rotary tasks.
- Volunteer screening, training, insurance, communications and activation arrangements.
- A command, incident, welfare and stand-down protocol understood by both parties.
At the end: Refresh contacts and trained capacity twice yearly, record exercise lessons, and suspend availability whenever supervision or insurance is not current.
Before your club says yes
Does the idea fit?
Talk with the people it is meant to serve and check that the need is real.
Who can say yes?
Name the person or group that can approve the work, spending and any safety arrangements.
Are people protected?
Check privacy, consent and safety. Collect only the information you genuinely need.
Can everyone take part?
Check the language, format, place, technology and cost for barriers.
Are the facts and permissions right?
Check names, claims, images, quotations, partner references and Rotary branding.
How will we learn?
Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.
Worksheets for your club
Open them online, print them or change them to suit the way your club works.
Partnership and stakeholder map
Use this worksheet to agree what the club and any partners will each contribute, decide and protect.
Open worksheetRoles, roster and handover
Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.
Open worksheetFacilitation and conversation guide
Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.
Open worksheet