M-T1-SP-16 · A 90-day try-out

A club plan for Volunteer Organisation Network

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-SP-16 · Volunteer Organisation Network
Theme: Theme 1: Attraction & Visibility · Subtheme SP: Strategic Partnerships
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-SP-16 · Volunteer Organisation Network

1. Is this worth trying here?

What we hope will change: Link volunteer-involving organisations so residents can find suitable roles and organisations can share training, referral and surge-capacity practices.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Volunteer Organisation Network
Step	What we will do	Who could lead it
1	Survey organisations for current roles, checks, support and capacity.	Network mapper
2	Set minimum listing and referral standards with participating organisations.	Safeguarding convenor
3	Create an accessible matching and warm-referral process.	Volunteer pathway lead
4	Pilot referrals across a small group and resolve drop-off points.	Referral coordinator
5	Publish aggregate gaps and coordinate shared training where useful.	Network chair

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Listing an organisation is not an endorsement; each host retains screening, supervision and safety duties.
Share volunteer details only with express consent and record withdrawal or failed placements.
Medium — inaccurate listings, consent failures and unclear host responsibility can expose volunteers to unsuitable placements.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Active opportunities pass the network listing standard.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Roles, roster and handover

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

Open worksheet