M-T1-YS-04 · A 90-day try-out

A club plan for Rotary Careers Day

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-YS-04 · Rotary Careers Day
Theme: Theme 1: Attraction & Visibility · Subtheme YS: Youth & Schools
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-YS-04 · Rotary Careers Day

1. Is this worth trying here?

What we hope will change: Opens realistic career conversations across trades, professions, public service and emerging work without selling employers or treating one pathway as superior.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Careers Day
Step	What we will do	Who could lead it
1	Survey the school on student interests and missing pathway information.	Careers coordinator
2	Recruit and vet a balanced speaker and exhibitor mix.	Vocational service lead
3	Publish a rotating session plan with quiet-space and access arrangements.	Event lead
4	Run short conversations and practical demonstrations under school supervision.	Session hosts
5	Give the school verified resources and gather anonymous usefulness ratings.	Evaluation lead

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
No speaker may solicit students, collect personal contacts or offer informal work experience.
Any placement discussion goes through the school's authorised work-experience process.
HIGH — minors, employer influence and work-experience enquiries require school-controlled contact and anti-solicitation rules.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Breadth of pathways and sectors represented.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

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Roles, roster and handover

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

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Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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