M-T1-YS-19 · A 90-day try-out

A club plan for School Leadership Exchange

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-YS-19 · School Leadership Exchange
Theme: Theme 1: Attraction & Visibility · Subtheme YS: Youth & Schools
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-YS-19 · School Leadership Exchange

1. Is this worth trying here?

What we hope will change: Enables student leaders from different schools or communities to compare practice and co-design a shared action while avoiding token visits and competitive ranking.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for School Leadership Exchange
Step	What we will do	Who could lead it
1	Match schools around a specific leadership question and equitable exchange model.	Exchange coordinator
2	Co-design the agenda with students and supervising staff from every school.	Student planning group
3	Complete travel, consent, host-site and contingency checks.	School safeguarding leads
4	Run reciprocal visits with observation, dialogue and joint planning.	Host school coordinators
5	Support one shared action and evaluate reciprocity after completion.	Exchange coordinator

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
No informal homestay, private transport or unsupervised contact unless covered by an authorised separate program.
Respect First Nations and other cultural protocols; do not treat communities as learning exhibits.
CRITICAL — inter-school travel, unequal access, cultural safety and supervision require reciprocal written agreements and school-owned duty of care.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Schools and students participating in both directions.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

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Roles, roster and handover

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

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Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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