E-079 · A 90-day try-out

A club plan for Project Reverse Pitch Night

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-079 · Project Reverse Pitch Night
Theme: Theme 2: Engagement & Belonging · Subtheme 5: Member Roles & Purpose
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for Rotary engagement, meaningful volunteer roles and accessible participation; they are not an endorsement of the named Project Reverse Pitch Night initiative or this locally designed delivery model.

Primary references consulted

Engage Emerging Leaders (Rotary International)
Used for: Clubs are encouraged to invite ideas, help members find a suitable fit and support them as they take on projects and roles.
National Standards for Volunteer Involvement (Volunteering Australia)
Used for: Volunteer roles should be meaningful, clearly defined, supported and matched with the interests and capabilities of volunteers.
Hosting accessible and inclusive in-person meetings and events (Australian Human Rights Commission)
Used for: Event information, participation methods and environments should be planned so people with disability can take part equitably.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Candidate record 52 Project Reverse Pitches provides the related concept of project leads briefly presenting roles and inviting interest. It is not a literal current-title match and does not supply approval, comparison, access, privacy, response or role-suitability controls.

Theme 2 source-assurance wave

What has been checked

3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Engage Emerging Leaders
Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal.
Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
National Standards for Volunteer Involvement
Supports: The 32 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: The club's local need, legal position, capability, cost, safety, accessibility, suitability, likely effectiveness, authority to act or approval of the initiative.
Hosting accessible and inclusive in-person meetings and events
Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The board delegate must clear the opportunity list, decision status and pitch claims before the session is promoted.
A pitch does not approve a project, appoint a member or waive financial, safety, safeguarding, screening or conflict requirements.
Expressions of interest must remain private, voluntary and separate from member standing or recognition.
Every enquiry must receive the promised response and unneeded personal information must be deleted.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Project Reverse Pitch Night to connect members' strengths and interests with worthwhile roles that have clear boundaries.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Project Reverse Pitch Night
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Confirm which projects and roles are approved or decision-ready, remove those with unresolved authority or safety conditions and identify a small first step for each remaining opportunity.	Club board delegate and project leads	Six weeks before the night	A cleared opportunity list with decision boundaries
2	Complete and peer-check one role pitch per opportunity covering community purpose, actual tasks, time, term, location, support, authority, access, costs and conditions.	Project leads and member-experience lead	Four weeks before the night	Comparable, evidence-aware role pitches
3	Publish the session promise, opportunity summaries, access choices and private expression-of-interest route, making clear that attendance and interest create no obligation.	Session host and access contact	Two weeks before the night	An informed and accessible invitation
4	Run tightly timed pitches, provide equal access to questions and direct members to private comparison and interest forms rather than taking public commitments.	Independent host and timekeeper	During the session	A fair overview and member-controlled enquiries
5	Hold role-specific conversations that test mutual fit, explain conditions, arrange adjustments and agree a bounded trial or another response without treating interest as proven suitability.	Project lead and relevant role approver	Within fourteen days	Recorded responses and supported next steps
6	Close every enquiry, delete unneeded preference information and review which roles attracted interest, remained unclear or need redesign before another pitch night.	Member-experience lead	Within six weeks	A response closeout and role-design improvement list

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
Confirm venue, accessibility, safety, incident, cancellation and follow-up arrangements for the actual audience and setting.
A lively pitch hides workload, risk or weak community value. — Require the common role canvas, evidence checks and approval status before a role is included, with questions answered in writing where needed.
Members are pressured to volunteer publicly or interest is treated as a commitment. — Ban in-room allocation, provide a private reflection period and require a fresh role conversation before any agreement.
Popular presenters receive attention while less polished but valuable roles are overlooked. — Use equal time, common information, an independent host and a post-session role-design review rather than ranking applause or sign-ups.
Interest information is retained or used for unrelated recruitment. — Collect only contact, chosen opportunity and access needs for the stated follow-up, restrict access and delete closed enquiries on schedule.
The board delegate must clear the opportunity list, decision status and pitch claims before the session is promoted.
A pitch does not approve a project, appoint a member or waive financial, safety, safeguarding, screening or conflict requirements.
Expressions of interest must remain private, voluntary and separate from member standing or recognition.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Project Reverse Pitch Night. Look for roles being filled by choice, responsibilities being understood and useful work being completed without avoidable overload.
Eligible roles published with complete purpose, task, time, authority, access, safety and support information.
Expressions of interest acknowledged and closed within the published response period.
Members entering a bounded trial only after a private fit conversation and any required approval or screening.
Roles redesigned, deferred or withdrawn when the session exposes unclear value, excessive workload or unresolved conditions.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Project Role Pitch Canvas

Help each lead present a truthful, comparable and decision-ready opportunity.

Open supporting document

Member Opportunity Comparison Sheet

Let members compare roles privately before deciding whether to ask for a conversation.

Open supporting document

Expression of Interest Response Log

Ensure every enquiry receives a fair, bounded and privacy-conscious response.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event brief

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Registration and follow-up log

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Feedback form

Use this worksheet to hear what people experienced and decide what to change next.

Open worksheet