M-T1-CL-10 · A 90-day try-out

A club plan for Community Vision Project

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-CL-10 · Community Vision Project
Theme: Theme 1: Attraction & Visibility · Subtheme CL: Civic Leadership
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-CL-10 · Community Vision Project

1. Is this worth trying here?

What we hope will change: Builds a community-owned picture of a desirable local future from broad participation, then translates it into themes, tensions and invitations for authorised organisations to consider rather than claiming a manufactured mandate.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Community Vision Project
Step	What we will do	Who could lead it
1	Define the place, time horizon, authority boundary and inclusion gaps with community governance.	Vision Project Board
2	Pilot neutral prompts and participation methods with groups commonly missed by consultation.	Participation Design Lead
3	Run the public contribution period with access supports, privacy choices and transparent progress reporting.	Community Engagement Team
4	Synthesise themes, tensions and minority perspectives using the published method and independent review.	Synthesis and Assurance Panel
5	Return the draft to the community, correct errors and refer the final vision to organisations with actual planning authority.	Handoff and Reporting Lead

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Do not describe participation volume as representative mandate; publish reach, gaps, method, weighting and unresolved disagreement.
Protect identifiable contributions and culturally sensitive knowledge, obtain specific quotation consent and provide non-digital access and correction routes.
HIGH - false representativeness, exclusion, cultural rights, privacy and partisan framing can invalidate a community vision.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Participation reach against the inclusion plan

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

Open worksheet

Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

Open worksheet