Rotary District 9510Membership HubLegendary Clubs PackageM-T1-CP-11

M-T1-CP-11 · A 90-day try-out

A club plan for Local Hero Awards

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry
M-T1-CP-11 · Local Hero Awards
Theme
Theme 1: Attraction & Visibility · Subtheme CP: Community Presence
Source material
Existing checked Theme 1 guide
Linked playbook entry
M-T1-CP-11 · Local Hero Awards

1. Is this worth trying here?

What we hope will change: Recognise credible local contribution through an accessible, evidence-led and auditable process that protects nominee dignity and choice.

2. Our 90-day try-out

What our club will do for Local Hero Awards
StepWhat we will doWho could lead itOur dateHow we will know it is done
1Approve the charter, cycle dates, public terms, category, criteria, evidence and no-award authority.Award Program Owner
2Configure accessible nomination, notices, alternate submission, safer contact and secure evidence storage.Intake and Privacy Lead
3Appoint and brief the panel, record conflicts, test score anchors on a calibration case and confirm quorum.Panel Chair
4Score independently, verify material facts, moderate defined triggers and record reasons for the authorised decision.Voting Panel
5Notify privately, correct facts, offer recognition options and obtain specific channel permissions before any embargoed briefing.Recipient Liaison
6Recognise as authorised, answer process concerns, close records and evaluate ambiguity, access and panel consistency.Program Owner

3. Checks before we start

Things our club needs to check
QuestionWhat it means for usWho will checkDone?
Proceed only when the public rules, panel, information handling, no-award authority and private-to-public sequence are tested; defer recognition rather than pre-empt a decision or weaken fairness.
Separate nomination, assessment, private notification and permission for name, story, image, quotation and each publication channel.
Provide the same eligibility and criteria through accessible digital, paper or assisted nomination routes.

4. What changed?

What we will keep an eye on
What mattersWhere we are nowWhat we hope to seeHow we will checkWho
Eligible nominations, access requests and clarification patterns

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

01

Awards Event Planning Checklist — club worksheet

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet
02

Award Nomination Form — club worksheet

Use this worksheet to recognise people's contributions fairly and ask before sharing their story.

Open worksheet
03

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet
04

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet