M-T1-CP-17 · A 90-day try-out

A club plan for Library Rotary Information Displays

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-CP-17 · Library Rotary Information Displays
Theme: Theme 1: Attraction & Visibility · Subtheme CP: Community Presence
Source material: Theme 1 variation linked to its main guide
Linked playbook entry: M-T1-CP-04 · Pop-Up Rotary Displays

1. Is this worth trying here?

What we hope will change: Use the Library Display mode within Pop-Up Rotary Displays to achieve the parent pathway's purpose without setting it up as a separate pathway.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Library Rotary Information Displays
Step	What we will do	Who could lead it
1	Confirm the host, visitor context, display duration, physical limits and one public action.	Display Owner
2	Build the short evidence-led narrative and clear every claim, image, credit and linked destination.	Content and Rights Reviewer
3	Design to actual dimensions and viewing conditions, then test print, digital companion and QR fallback.	Production Lead
4	Install under the approved method, photograph condition and placement, and test the response route from the venue.	Installation Lead
5	Inspect content, condition, access and destinations on schedule; correct or take down any defective element.	Display Owner
6	Remove on time, confirm site handback, retire links when required and record host feedback.	Host Liaison

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Proceed only with a signed host brief, approved proof, live response route and dated inspection-removal ownership; use CP-29 for a deeper exhibition or defer when lifecycle control is absent.
Obtain host, partner, image, quotation and mark permissions for the precise display and live period.
Test type, contrast, glare, reading height, approach space, comprehension and an accessible non-QR destination in situ.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Display days delivered and scheduled inspections completed

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Display Template — club worksheet

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Library Partnership Guide — club worksheet

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

Open worksheet