M-T1-PC-16 · A 90-day try-out

A club plan for Rotary Public Awareness Posters

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PC-16 · Rotary Public Awareness Posters
Theme: Theme 1: Attraction & Visibility · Subtheme PC: Public Campaigns
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PC-16 · Rotary Public Awareness Posters

1. Is this worth trying here?

What we hope will change: Creates a controlled poster system that communicates one useful Rotary fact and one accessible action at viewing speed, then remains governable across sites, sizes and replacement cycles.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Public Awareness Posters
Step	What we will do	Who could lead it
1	Define the single message and action for each audience and placement context.	Campaign Designer
2	Secure site permissions and record environmental, safety, heritage and mounting restrictions.	Placement Coordinator
3	Proof artwork at final size for brand fidelity, rights, legibility, accessibility and regulated content.	Production Approver
4	Install, photograph and log every placement without obstructing access, sightlines or other authorised material.	Installation Team
5	Inspect response routes during the run and remove or replace each poster on the controlled date.	Asset Steward

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Printed electoral matter may require a clear authorisation statement; assess content, timing, publisher and jurisdiction before print, not after placement.
Never imitate government, election, emergency or partner branding, and obtain explicit permission for all marks, photographs and sites.
HIGH - unlawful placement, missing authorisation, inaccessible design, stale links or distorted brand assets can make a simple poster a release defect.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Authorised placements installed as specified

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet