M-T1-PS-01 · A 90-day try-out

A club plan for Rotary Story Campaign

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-01 · Rotary Story Campaign
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-01 · Rotary Story Campaign

1. Is this worth trying here?

What we hope will change: Turns several verified local project stories into one coherent campaign that shows community need, Rotary action, evidence of change and a practical next step.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Story Campaign
Step	What we will do	Who could lead it
1	Define the campaign promise, audience segments, story mix and the action each segment may take.	Campaign Lead
2	Interview participants and verify the need, Rotary contribution, partner role, outcome and any unresolved limitation.	Story Producer
3	Secure specific releases and prepare plain-language copy, captions, alt text and approved visual assets.	Rights and Accessibility Reviewer
4	Publish the sequence across selected channels, varying format while keeping facts and calls to action consistent.	Communications Lead
5	Answer enquiries, complete promised introductions and review which stories produced meaningful action.	Follow-Up Lead

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Use informed, specific and revocable permission; participation in a story must never affect access to service.
Substantiate figures, quotations, partner roles and impact claims, and avoid saviour framing or manufactured certainty.
Medium — reputational and privacy harm can arise from weak consent, overstated impact or unattended responses.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Number of fully cleared stories published

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet