E-082 · A 90-day try-out

A club plan for One-Role-This-Year Campaign

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-082 · One-Role-This-Year Campaign
Theme: Theme 2: Engagement & Belonging · Subtheme 5: Member Roles & Purpose
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for Rotary role fit, meaningful volunteer involvement and local safety duties; they are not an endorsement of the named One-Role-This-Year Campaign initiative or this locally designed delivery model.

Primary references consulted

Engage Emerging Leaders (Rotary International)
Used for: Clubs can help members find a suitable fit and should check in as members take on projects and roles.
National Standards for Volunteer Involvement (Volunteering Australia)
Used for: Meaningful volunteer roles should be defined, appropriately resourced, supported, safe and reviewed.
Work health and safety duties (Safe Work Australia)
Used for: Volunteer involvement does not remove applicable work health and safety duties and safety responsibilities must be understood locally.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Candidate record 55 One Role This Year Campaign is a punctuation-normalised title candidate and provides the broad idea of one official or semi-official role per member each year. It does not supply voluntary-choice, role-design, workload, access, suitability, private-tracking or no-disadvantage controls.

Theme 2 source-assurance wave

What has been checked

3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Engage Emerging Leaders
Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal.
Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
National Standards for Volunteer Involvement
Supports: The 32 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: The club's local need, legal position, capability, cost, safety, accessibility, suitability, likely effectiveness, authority to act or approval of the initiative.
Volunteers - WHS duties
Supports: The need to identify the organisation's actual WHS position and manage volunteer physical and psychological safety proportionately during renewal activity.
Does not establish: Whether WHS law applies to a particular club, who holds a duty, which jurisdictional rule applies or whether a proposed control is sufficient.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club must approve the role menu, workload assumptions, voluntary-choice boundary and aggregate reporting before launch.
The campaign cannot appoint officers, waive election or approval requirements or establish suitability for regulated or safety-critical work.
A member may decline, defer or leave a role without disclosing private circumstances or losing standing.
Role sponsors must provide induction, authority, resources, check-ins and a safe stop or handover route.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use One-Role-This-Year Campaign to connect members' strengths and interests with worthwhile roles that have clear boundaries.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for One-Role-This-Year Campaign
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Audit existing work, identify overload and duplication and redesign the year's contribution options into bounded roles with clear outcomes and realistic effort.	Club board and role sponsors	Eight weeks before the campaign	A useful and sustainable role menu
2	Check approval, eligibility, safety, access and support conditions for every role and create a small trial or shared option where practical.	Role sponsors and governance lead	Six weeks before the campaign	Decision-ready role descriptions
3	Explain the voluntary invitation, private choices and no-disadvantage boundary and give members time to compare roles or request a conversation.	Member-experience lead	At campaign launch	An informed, no-pressure invitation
4	Hold one-to-one role conversations, confirm mutual fit and conditions and record a start, review or later-contact decision without collecting reasons for a decline.	Role sponsors	Within four weeks of launch	Voluntary role agreements and respectful declines
5	Induct each participant, provide authority and resources and hold short check-ins that test workload, support, access and continued willingness.	Role sponsor and participant	At start and during the role	Supported contributions with course corrections
6	Close and recognise contributions in the member's preferred way, review unfilled or overloaded roles and improve the next role menu without publishing individual participation status.	Club board and member-experience lead	At role end and annually	A fair closeout and workload-redesign plan

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
The campaign becomes a quota or public test of commitment. — Use private voluntary choices, a no-role option and aggregate reporting only, with an explicit no-disadvantage rule.
A small role quietly expands into open-ended work. — Use written scope, estimated hours, term, decision limits and a scheduled review with a clear stop or handover route.
Members are placed into roles without the authority, capability, screening or support required. — Keep formal approval and suitability processes separate and require role-specific induction, resources and supervision.
The campaign disguises chronic workload concentration or poorly designed club structures. — Audit total work, track aggregate overload and redesign, combine or discontinue roles instead of repeating recruitment.
The club must approve the role menu, workload assumptions, voluntary-choice boundary and aggregate reporting before launch.
The campaign cannot appoint officers, waive election or approval requirements or establish suitability for regulated or safety-critical work.
A member may decline, defer or leave a role without disclosing private circumstances or losing standing.
Role sponsors must provide induction, authority, resources, check-ins and a safe stop or handover route.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review One-Role-This-Year Campaign. Look for roles being filled by choice, responsibilities being understood and useful work being completed without avoidable overload.
Role menu entries with clear purpose, workload, term, authority, access and support.
Participants receiving induction and scheduled workload and support check-ins.
Roles shared, reduced, deferred or retired when they remain unfilled or become unreasonable.
No public participation ranking, required explanation for declining or adverse effect on member standing.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

One-Role Opportunity Card

Describe one useful contribution in a form a member can understand and compare.

Open supporting document

Private Role Choice Conversation

Support a voluntary fit discussion without collecting reasons for declining.

Open supporting document

Role Check-in and Closeout

Keep the contribution manageable and capture learning without rating the member.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Project brief

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

Open worksheet

Role card

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

Open worksheet

Outcome log

Use this worksheet to note where things stand and choose a few useful signs that will help the club decide what to do next.

Open worksheet